Directors: Diane Harding & David King

Date : 31 January 2018

Type of Company and Office Environment:

  • Norfolk House sell International Furnishing Fabrics to the Top Brands and Manufacturers in the UK. We also run Interiors Exhibitions and Recruit Textile Designers and Sales Agents.
  • We also run the British Interiors & Textiles Association – managing its sales, marketing and accounts.
  • We are a busy small family business with currently 6 employees.
  • The office is bright, spacious and well equipped with free parking and you will have a large desk with 2 monitors.
  • We always have the radio on and dresscode is casual most days.


Main skills and requirements:

  • You are proficient with SAGE ACCOUNTS and have experience with most of below – the remainder training will be given.
  • You are confident on the telephone and enjoy computer work such as excel, word and email.
  • You are a great communicator – confident and amiable.
  • You Love being busy – as there is lots of work all the time.
  • You are a Good organiser with excellent time management skills. You will be juggling lots of balls!
  • You know how to prioritise customer’s and manager’s requests and enquiries.
  • You are a Team player as this is a small office and you will be asked to help with other work when others are on holiday or off sick.
  • You are reliable and trustworthy and have a great attention to detail.
  • Required experience: Accounts 2 years or a University Degree

Main Responsibilities and estimated (hours) per week:

  • Annual Budget Preparation (2) – with the Managing Director create a realistic budget based on prior year and plans for coming year. Check actual against Budget throughout the year and if you have concerns let the Directors know.
  • Back Up (0.5)– ensure all accounts files on hard drive / server are backed up and safe – take it home weekly.
  • Bank Reconciliation (2) ) – Reconciling any receipts/ payments shown in the bank statement. Raise any queries to necessary people of activity that cannot be accounted for.
  • Bita Accounts (6) – the same as for Norfolk House but simpler, less complicated.
  • Cash Flow (1) – prepare a weekly report for the directors
  • Credit Control (2) – Analysing aged debtor reports and take necessary action: Telephone, letters, referral to debt chaser or legal action via MCOL. Also, following up on any overdue customers on behalf of our mills.
  • Credit reports / Vat info (0.5) – Use our credit check system to advise mill of credit status of potential customer. Add Vat numbers to database.
  • End of year accounts (2) – Ensuring all paperwork/ computerised ledgers are updated for end of year which is sent to Jason at Haigh Hudson (our accountants).
  • Expenses (1) – Processing all expense claims, mostly from directors but includes any staff expenses. Ensuring all costs are recorded by checking against directors’ card statements.
  • General (2) – meetings, emails etc.
  • Insurance quotes/ claims (0.5) – Correspond with office to ensure insurance cover is up to date and adequate, whilst negotiating with brokers to find the best price. Also includes aiding in any claims arising for damaged/ lost property.
  • Mill Sales Report (1.5) – Analysing sales commission and breaking down sales made per mill. Commenting on any significant changes in sales levels, which involves indicating new customers or current customer no longer showing purchasing activity.
  • Petty Cash (0.5) – Processing receipts and ensuring money in petty cash balances at the end of every month. Making sure there’s enough money in petty cash before directors are out of the office.
  • Profit and loss reporting (2) – Producing a monthly profit and loss statement, commenting on significate changes against prior year and budget – for sales and purchasing.
  • Purchase Ledger (3) – Processing all purchase invoices, which involves making sure non-regular costs are authorised by Diane by the payment date. Checking suppliers statements and preparing list of invoices to be paid by Diane/ or David at the end of the month.
  • Sage (3) – ensures matches all excel spreadsheet info and is up to date.
  • Salaries & Paye (1) – ensure salaries match the info given by our accountants, Personnel and Directors and Paye is paid on time
  • Sales Ledger (3) – Ensuring invoices are raised in a timely manner to ensure a steady cash flow.
  • Stationery (0.5) – Placing orders on behalf of the office for any items required. Ensuring no over-spending by checking usage levels (i.e. when was it purchased last) and getting authorisation for goods out the ordinary.
  • VAT Return (1) – Submission to HMRC in accordance to the quarterly deadline. Includes submission of any EC Sales (only applicable if previous submitted VAT return includes sales to the EU).

Plus cover for any other staff or management who are off sick or on holiday.

HOURS: Monday to Friday 9am – 5pm (35hrs a week) with 1 hour break

Salary – £10 to £12 per hour dependent on experience (£18,200 – £21,840 per annum)

+ Personal Target Bonus achievable – £100 a month (£1200 per annum)

Total possible including Bonus £19,400 – £23,040 per annum

  • + Alphabet Shares in the Company (profit Share) after 6 months of employment.​​​​​​​
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Salary: £19,400 - £23,040 per annum

Location: Wolverton, Milton Keynes